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The Westport Library Board of Trustees meeting on July 13, 2026, began with the board voting to enter an executive session to discuss contract negotiations concerning the library director. Upon returning to open session, the board unanimously approved a memorandum of agreement for the director. The board then reviewed and approved the director's and assistant director's reports. The director's report highlighted a record circulation of 102,291 items for FY26 and announced a $5,000 donation from Jeffrey's Clothing to establish a new toy lending library, which is planned for a September launch. The assistant director's report noted positive trends in social media engagement, particularly on TikTok. A representative for the Friends of the Library (Fowl) provided an update, announcing a $40,000 donation to the library's gift fund. The Friends are also preparing for their September book sale and have several successful programs, though concerns were raised about potential parking issues for a planned Mahjong event in October. The board also discussed ongoing building and grounds issues, including a malfunctioning automatic door, the persistent and costly HVAC problems, and a new, unexpected monthly water bill of $4,000-$5,000. A landscaping proposal was tabled in favor of first asking the town for assistance. The personnel committee presented a slate of updated job descriptions, including significant changes to the director and assistant director roles, which were approved unanimously. The finance committee reported on their initial meeting and highlighted the HVAC and water costs as major budget challenges. The board concluded by postponing a review of trustee bylaws and adjourning.
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act negotiations with non-UN personnel specifically concerning the library director. The proposed memorandum of agreement will be distributed at the meeting during executive session. The board will reconvene and open session after the executive session. I will accept a motion.
0:19>> Motion.
0:20>> You need to state your name.
0:21>> Don Davidson. Motion to go into executive session.
0:25>> For the purpose stated by the chair. for the purpose stated by the chair.
0:31>> Second and Carolyn Fontes second.
0:36>> A motion has been made and seconded. I will take a roll call vote.
0:41Paulie Fidleberg >> here.
0:44>> Yes or no to your executive session.
0:46>> Alyssa Gilroy.
0:47>> Yes.
0:49>> Carolyn, >> yes.
0:53>> The motion passes by roll call vote.
0:57I I don't get a vote as chair, but four in favor, five if I get a vote. The board is now entering the executive session. We are now going to vote to approve the memorandum of agreement.
1:16I need a motion.
1:17>> Motion to approve the memorandum of agreement.
1:20>> Second.
1:22>> All in favor? I >> I >> I >> Okay, the motion has passed.
1:29>> We're sign.
1:30>> We sign.
1:34>> Go first.
1:49>> She's blessed you.
1:52And Bonnie, Chris asks, I probably gave you the information, but he needs a copy.
2:00>> Yeah.
2:01>> Town clerk and the accountant need a copy of that. Okay.
2:18There you are.
2:21You all have way better signatures. Oh, I have my writing. My family tells me I write like bubbles.
2:29No, mine is >> doctor's signature.
2:59There you go. Signed, sealed, and delivered.
3:02>> Excellent. All right.
3:05Exciting.
3:07>> And she wants to get a copy of that so she can work with the minutes >> for the separate minutes. Yeah.
3:18>> Okay. Next is motion to approve the director's report.
3:26Can I make a motion? Second.
3:30Any discussion?
3:31>> I would like to say these are awesome numbers like >> really great increases on a lot of things there.
3:40>> So I should we've been pretty busy so far, so it should be good. I just wanted to point out um right at the end of my director's report there's um I was working on the statistics for the Iris report for the end of FY26.
3:54So um I had the numbers ready. So >> um I did a little comparison of how things have been going. So and we did um get past 100,000 for circulation this year. It was 102,291 items circulated last year which is >> the most we've ever had which is very exciting. It's very exciting.
4:14>> And um this goes back to I believe our last meeting um about the toy lending library. Um I have been speaking with Diana >> and she sent over the memorandum of understanding.
4:30>> Excuse me. T my throat. Um so it will be a $5,000 uh donation from it's Jeffrey's clothing. It's I cannot remember. Yes.
4:41and I should have written his last name down, but um so he is the one who will be donating the money. Um so I just have to sign this and send it back to her and then we'll probably >> um I'm shooting for like maybe September to have it set up and finding space for it is the hardest part, but I have a couple of ideas of where things could go.
5:03>> What what what toys? Obviously the toys you take out and bring home and then bring back. So >> Yes. and they'd also be able to play with them here. But it's kind of a smaller type toy small.
5:13>> She had sent me um there's an Excel spreadsheet of other libraries what they have chosen that has worked out well >> and I've you know based on things that kind of needed we have a few things that needed replacing >> that I could use the money.
5:25>> Who's she not by not by name but is she a a local person or >> she has family in Westport but this is actually in Connecticut. the um Traveling Toys >> is the name of the It's Traveling Toys Inc. Um it's based in Connecticut, which they've started there, but they have gone they've done two libraries in Rhode
5:42Island. It was Black Island and Tucket, I want to say.
5:46>> Um I did speak with somebody from one of those libraries. I sent emails just to kind of see how they had handled things.
5:52>> Jeffrey approached for the >> I guess they know each other and they had talked about it and um he said he would like to make a donation. So, and then she approached me after that. So, um, >> that's great.
6:03>> I should hopefully be getting the check fairly soon. She said probably end of July and I've already started a list of things to get.
6:10>> So, that's fully funded.
6:12>> Yes. Yeah. And then we own everything.
6:13That's all in the memory agreement. But basically, we, you know, they will put up or we will put up something that says, you know, Lenny Library, right?
6:22>> Um, the traveling toys and, you know, they and we give them permission to put it on their website and things like that. So, >> that's great. Oh, wonderful.
6:31>> That's very exciting. Yeah.
6:32>> Yeah. I I >> when I was going around getting signatures to get on the ballot as a to run for the trustee that he I live on Main Road, so of course I visited him and >> um he he talked about that. He said, "That's one of the things I really want to get started." I said, "Please reach out now and do it." But he knew that
6:51woman from she's a summer >> she's a a client of his.
6:54>> Oh, okay.
6:55>> So, she's from Connecticut, but she summers here and Yeah. So I was like, "Yeah, that's so cool." >> I'm so glad it went through.
7:02>> Yeah, I'm really excited. I think the kids are going to be very excited, too.
7:06So, >> yeah, >> that's great. I can only imagine.
7:09>> I have one question on the HBAC. Did he give you invoice right what he did?
7:15>> Um, I haven't Did I get the receipt? Let me double check. I can't remember if I've gotten invoice for it yet.
7:21>> I'd like to get down and talk to Chris >> about that because it's not going to get any better. No. And and I don't think we should >> I'm going to ask him if we have to go with the town's high energy type stuff.
7:32Can we just We could do the whole system for $100,000.
7:35>> If we go with the way the town wants to do, which is like $525,000.
7:39>> I mean, do we have to do that?
7:40>> I don't think we can put it off much longer. It seems like you keeps >> That's why I want little ammo to go talk to them.
7:47>> Yeah.
7:49>> Yeah. I'll send you a copy. I'm not sure if they've sent it yet.
7:54I got to go back to the toys for a second. What are Switches?
7:57>> Oh, it's Nintendo. It's like Yeah.
8:04>> So, they have um they have it all. Um I didn't pick out that email, but I'm like there's a formula. So, I can have so much for teen toys, you know, board games, things like that, the switches. I can spend so much towards that, so much towards um younger kids. It has to be at least 100 toys for the younger kids and 30 for teens because those tend to be
8:26more expensive. Like switches are a few hundred um each and then um like totes to put them in.
8:33>> Oh, nice.
8:34>> So, yeah. And then everything will get labeled and we'll be all set. So, >> I just saw the author of the Wimpy Kids opened a bookstore >> and a beer garden. Interesting. um in Plainville.
8:47>> Yeah, I think it's been a while.
8:50>> Oh, really? Really? Yeah. What was >> Unlikely Story? I went there last weekend actually.
8:54>> Is it Is it cool? It's really good.
8:55>> Have you been to the bookstore in Plymouth? Um >> I went to >> Book Love.
8:59>> Unlikely stories one, which is Let's see.
9:04>> I thought that was a really funky looking place, Book Love.
9:06>> Bonnie, what age group is playgroup?
9:08>> Uh playgroup is like 0 to five.
9:10>> Oh, plainville stuff. Lot of stuff.
9:12preschoolers.
9:14>> Lots of stuff.
9:16>> Everything to look at. Yeah, it was very nice. Huge building. Lots of Yeah, >> there.
9:21>> You can get lunch there, too.
9:22>> You can cafe right next door, but I was like, "No, I have to focus on the books." But you go upstairs.
9:28>> Yeah. They have more.
9:30>> Yes. Yes.
9:32>> Yeah. When I was a director, we would have monthly director meetings, sales directors, different locations sometimes, and we met once at his store.
9:41Oh nice.
9:42>> It was just the sweetest place.
9:44>> He spoke at Whites once. He was really, really entertaining. He was very, very good.
9:50>> Check it out.
9:53>> All right. All right.
9:54>> Enough chat.
9:55>> Vote to approve director's report. All in favor?
9:58>> I.
10:01>> Motion to accept the assistant director's report. We make a motion.
10:05>> Second >> discussion. I want to uh comment on the increases from April to June.
10:11>> Yeah.
10:12>> Progressive.
10:14>> I like steady increase.
10:16>> Yeah.
10:18>> Tik Tok is closing in on Facebook.
10:20>> Oh, yeah.
10:22>> That's easy. Really?
10:26>> Instagram and Facebook, but I don't have Tik Tok. So, I follow you on both of those, but maybe I should download it.
10:33Well, actually, it's nice because it's probably like Facebook is typically older, right? Right. And then Instagram, I think, is everybody and Tik Tok is kind of youngerish. But >> I've never been on the last two.
10:46>> I never done the older group, I guess.
10:51>> But that's great. Is it Do you think like you're putting more on so therefore there's more?
10:58>> I think so. Yeah. Well, it's everything.
11:00Not just like the funny ones. It's like the book clubs and everything, all the the kids programs, like people >> seem to gravitate to it and then other people are like, "Oh, it looks nice.
11:08I'll follow that library." Yeah. So, it's working out for us.
11:11>> Great.
11:13>> Sorry about your walking book club.
11:15>> Since it was like 90 time we had it. So, I'm going to wait and see if maybe the faller weather is beautiful. So, that >> How far do you walk?
11:27>> Well, we haven't actually done it yet.
11:30Every single time it's been like above 85. Every single time we're supposed to walk over.
11:34>> So we're supposed to do like the whole around elementary school around the high school and then come back over here twice.
11:40>> It's like a model business.
11:41>> Yeah. So it would take us about like maybe 50 minutes. Um because usually takes the staff 20 to go around. So it depends on like how the speed is of everyone and >> chatter. Yeah. The chat. Exactly. The gossip and stuff.
11:54>> We'll see.
11:55>> You're not doing it for speed. You're doing it just >> No. Yeah. To get Yeah. the books and the shows and stuff we're going to talk about when we actually do it. Yeah, >> that's cool.
12:11>> Move to approve assistant director's report.
12:15>> I already did.
12:17>> Yi, >> friends update.
12:23>> Friends update. Lots of cool things. So, first of all, they you should have gotten a check, I hope.
12:30>> Um, not yet.
12:31>> Okay. They're writing it. Okay. Um, so they did approve at their last meeting, which was on July 9th, to approve $40,000 uh from Fowl to the library gift fund.
12:44So, that's been approved and she was writing the check. So, you should see her next time you see her. Um, but their membership renewals are ahead of pace um 85%. So, and they had I guess this gentleman the last couple of years he's donated $10,000 on his own. So, um he did that again last year. He did 10,000 and then another 10,000 in the fall. So, there that might happen again. So,
13:11they're doing the paperback sales going on right now as you can as you can see.
13:16Um it says over 200 books were sorted. It's actually I think up to 250 that are in that pot right now for their book sale in September. So, they do need some volunteers. Slots are still open. Um, I asked them to send the sign up thing to me so I have it. Um, I can share it if anybody would like. It's basically they need some people to unpack. They need some people to sort. They need, you
13:40know, some people to maybe be a cashier.
13:42One of the like I think it's twoour slots each time. Um but they said just said the more you can distribute those little bookmark things if anybody wants to take one of them to to um advertise that. Um the programs have been going really well. You probably have some information on that in your report too.
14:01But they had like the two art um for your mind which is the artist. Those were well attended. 25 and 30 people.
14:09>> It was really good. I went to both the programs.
14:12>> Oh good. She was a really good speaker.
14:14Yeah. And then the magic show was very well attended. There's 33 kids. About 33 kids.
14:20>> The upcoming ones they have this um one woman act show. Um she's playing a revolutionary war hero I guess that she disguised herself as a man and the first Yeah. It was really cool. So she actually was a was a revolutionary >> Deborah Samson.
14:36>> Deborah Samson. Yeah. And then they have the string quartet from in the New Bedford Symphony on August 13th. Um, the one that I wanted to ask you all about and I don't know if Bonnie if you I want to ask you and Amy about this. So, have you heard about their majong thing that they're >> I haven't heard anything about that.
14:54>> So, um they they got the room approved. So, they reserved their room for October 7th. So, she said that was already done.
15:02So, they're going to use both of those meeting rooms like >> um but it's it's not a tournament. It's just to invite people to come play with John because I guess it's very popular right now.
15:14>> My only concern is it's going to be 15 tables which is 60 people and I don't know how they're going to park that many people.
15:23>> So you might want to talk to her evening.
15:26>> It's 12 to 4 on a Wednesday which is school's in session because it's October.
15:34>> So you might want to talk to Sue about that. Um, but other than that, that that was like they're providing like little sandwiches and things like that. So, it's not going to be like some rowdy group. They're playing maj. But I the only my only concern that was firing off in my head because I know sometimes the parking is an issue, right? How are they going to park?
15:52>> What 26 spots?
15:54>> So, you said starting at 12.
15:56>> Yeah.
15:57>> Did you approve that? Cuz I didn't approve that.
16:00have kids programs in the morning and that's going to be complicated.
16:04>> But I'm like, okay, >> I got to talk about that.
16:07>> I will check into that because I don't know how that timing is going to work out.
16:11>> Yeah, I think they do. Yeah, especially 12 time 11.
16:16So and >> where's that room?
16:19>> Yeah. So, they haven't advertised it yet. So, there's still time to like, you know, >> um just some other stuff. They they voted not to have their meetings videotaped like we do because it's not it's not a public, you know, and they did ask that we inform them when we're going to have the plaque dedication ceremony.
16:38>> Those are right over there. I forgot to tell everybody they came in early.
16:42>> So if anybody wants to see them, they came in really good. So they just have to be attached >> because they want to attend. So whenever we if we could let them know that >> um please take a summer newsletter, distribute it. And she also got the car the uh correspondent about the poet laurate proposal. Uh she actually heard because the Westport cultural council
17:03head reached out to her.
17:05>> Uhhuh.
17:06>> So they just had a preliminary discussion kind of the same thing we said we'll support it but it has to be approved by the select board that there has to be a formal >> that's what Chris said here. It's kind of >> table or they the best part >> foul will they'll kind of be like a a support
17:23>> they were asked to just weigh in on it and they're all agreement they think it's a great thing. Um the discussion at the meeting for Fowl was just you know the selection of this person will be very important because we want them to be not just um all about themselves in their own you know career but more like spreading the word you know getting more
17:46literacy and less board that kind of thing. So, um, >> great thing.
17:49>> Yeah.
17:50>> Yeah.
17:50>> And then, uh, just their next meeting is August 27th. So, >> thank you.
17:56>> You're welcome.
17:57>> Thank you.
18:01>> So, do we have to make a motion to receive and file that? Did we already? I don't. Didn't Chris tell us we >> Oh, the friends.
18:09>> Different language for different >> Right. Motion to receive and file.
18:13>> Okay.
18:14>> Is there a motion?
18:16>> Receive and file. Motion >> second.
18:19>> All in favor?
18:22>> Sorry, I just I I write these things down from previous meeting so that I know.
18:27>> No, that's great because that was always disputed. Do we vote? Do we not vote?
18:33>> Yep. I like that. Receive the file. Y Okay, >> which makes sense to >> All right.
18:42Building grounds and safety update.
18:47um kind of combine combine them all into one. We do have a problem with the door out here. The auto opening it never shuts off.
18:55>> Oh, >> so we >> opened and shut the handicap door. I think it's when the storm happened, it it fried um something like the computers were all shut down, the microwave and the stove were all, you know, usually power goes out. We think that's what happened to the door and now it when you turn it on, it just keeps unfolding and it won't stop. Oh.
19:15>> So, we had to turn it off. So, we just have it open right now. We have it like with a little doors stop to keep it.
19:19>> And Phil's going to be coming out to look at it.
19:21>> Yeah. Okay.
19:22>> He's the one that actually got it working.
19:24>> Yeah.
19:24>> Right.
19:26>> Um HVAC. I'm going to talk to Chris about do we have to do this energy efficient stuff. And I talked to I just happened to run into him today. the U old school committee building committee guy Tony um I can't think his last name but he was there with the guy that was the construction manager for the job and I asked him about as bills and that the
19:48school doesn't have he said well the town hall has all the asbills >> but nobody knew that so he said the school also has them but with the change in people over there nobody knew where they were >> he walked over and opened up the cabinet they were all right there >> so We're going to try to get copies of the ones that pertain to us like the water
20:09>> where the water line ties.
20:11>> Aren't they usually like in town hall with the um assessors and things?
20:14>> I don't know where they're at, but they're in town hall.
20:17>> But usually the school should have a copy, too. If they have to do anything, they got to look at it.
20:20>> Mhm.
20:21>> You didn't think they'd run down to the town hall, but they do have them over there. The new guy didn't know where they were. So, we're going to get those concrete pads are being prepped today.
20:30They'll do that there. The guy will come out and do the forms. Then the landscaping guy will come back out and put the gravel in and then the concrete will be poured and then the landscaper will come back and touch up around the edges.
20:43>> And that's that's Joseph or a different is it Joseph or not? Okay.
20:49>> Uh Joseph U we've talked about that might be a good idea, but I've given some more thought and I mentioned it to Bonnie. We should see if we can get the town to come up and just dig all that out. Why kill it again? It's going to come back.
20:59>> Yeah. Yeah.
21:01>> So I'm going Chris is in Portugal right now. So, don't want to bother him. So, when he gets back, I'll ask him if if they would dig that up and >> and Joseph wouldn't couldn't.
21:12>> Well, he doesn't have the equipment to do that. Plus, if the town does that, it doesn't cost us any money, >> right?
21:17>> Mhm.
21:18>> So, then we can get gravel and a decorative stone or something to put on top of that.
21:22>> Just so we don't have to deal with it anymore.
21:25>> Yeah.
21:26>> Um, and I've started putting some things together for the dedication. Just rough rough stuff. But >> but step one is done.
21:36>> Bonnie got done.
21:36>> And do do you have an idea of a date?
21:38>> No, >> not yet.
21:40>> I want to wait. The last thing we got out there is to hook up the water.
21:43>> Yeah. Wait till everything's done.
21:45>> And everything is done.
21:46>> Nice.
21:48>> Which seems like it's taking forever, but >> that's all we have.
21:56Motion to >> review and >> receive and file or >> receive and file.
22:03>> Okay.
22:03>> I was going to say review. Thank you.
22:06>> Motion to receive and file.
22:09>> Motion.
22:10>> Second.
22:11>> You can second your own report.
22:13>> Second.
22:14>> Sorry.
22:15>> All in favor?
22:16>> I >> I >> I got ahead of myself.
22:19>> Okay. Personnel. Don Pauly and I met a few times to review the job descriptions and I received a template from Chris.
22:34They want us to use the template in our job descriptions and date it with the date that the board approves it so we all know what's current and what's not.
22:47So these are the new template and date template and the and dated today's date >> if they are all approved. These are official.
22:55>> Yes. Official.
22:59>> Thank you for that tick. I'm sorry.
23:02>> A tick.
23:03>> A tick. Yes.
23:04>> Oh, really?
23:06>> I got one today.
23:08>> Yeah, they're everywhere.
23:12>> We could just spray it with raisin. I could squash it, but it'll make him mad.
23:17>> I don't think you can't squash them, can you? They always >> probably You need steel boots.
23:26>> It's not a deer tick.
23:28>> I have no idea.
23:30>> It's too big for a deer tick.
23:31>> May I pause and eat them?
23:35>> I take a hammer to them because >> it'll give you time to review the job description.
23:40>> I set them on fire.
23:42>> Yeah. with a match.
23:44>> We can talk about the job description if you >> Yeah.
23:47>> The maintenance library 81.
23:50>> Yep.
23:52>> Principal clerk.
23:55>> I did.
23:58>> Yeah. I got that >> those. Only changes on those were new format.
24:11>> On which ones? The library.
24:13>> Library aid one and two.
24:15>> Okay.
24:15>> Principal clerk.
24:16>> Yep.
24:17>> Made specialist.
24:18>> Okay.
24:18>> Yes.
24:19>> Got it.
24:20>> There. The only change on those were the new format.
24:24>> Okay. And that would like this. Okay.
24:27>> And the two that were rechanged was the assistant director technical services.
24:33>> Okay.
24:33>> And library director. Okay.
24:37>> Amy's changed the most because we took stuff off of Bonnie's and put it onto here.
24:42>> Okay.
24:43>> And this is currently what the library director does including the town services.
24:50>> Okay.
24:50>> Which was not on the old one.
24:52>> Oh, >> this I'm just kind of explaining what we did.
24:56>> Yeah.
24:56>> The library director is a non-union job.
24:59So that just goes to Chris to be accepted.
25:03>> Yep.
25:04Amy's is a union job. So that's got to go to Chris and then well you would have went to the personnel board but they don't have that anymore. So I don't know what the next step is for that.
25:14>> Back to Chris select for me. Yeah Chris said it would go to the select select board. They're not quite set up. I don't think we're done.
25:24>> And so the union has to approve this as well.
25:28>> I don't know when that happens because the contract expired June 30th. So it's kind >> you explain that the fundamental differences technical services and children's services basically got >> switched. Yes.
25:44>> Yeah. We took from we added to Bonnie's the assistant.
25:51We added to Bonnie's the children's services.
25:54>> Yep.
25:55>> And we added to Amy's >> the technical services >> the uh what does it say? technical services with stuff in there that relates to that.
26:04>> Yeah. Right. Right. Right.
26:05>> I have.
26:06>> Okay.
26:06>> You look okay.
26:07>> Yeah.
26:08>> Okay.
26:10>> Believe it or not, it took a few meetings, a lot of copies.
26:14>> I mean, it's there are a lot of >> Well, I'm sure you went through it line by line by line.
26:20>> What we had is we we had some here that were not approved by the town >> and they were pretty much the same except for some minor things.
26:28>> So, that's what these pretty much say.
26:30what the town said, but the position the the services >> switched over.
26:34>> Yes.
26:35>> But otherwise, >> and the rest of the I said they're just basically there was no difference in what the town had, >> but the town's signature is on some and not on others.
26:42>> Oh, okay.
26:44>> So, once we get this, we'll have them on file with the signatures and >> we can send it all to Chris and then he could tell us what's next.
26:54>> That's great. That's a good project.
26:55>> Yeah, that's it's And these two.
27:03>> Oh, do we?
27:06Great.
27:08>> We We realize how important bone health is.
27:18>> Do we have to >> Is everyone comfortable voting on them as a group or do people have questions and want to vote on each one separately?
27:30I say a group of as a group over time.
27:34Yeah.
27:36>> I make a motion to approve the list listed job descriptions.
27:42>> I second.
27:44>> All in favor?
27:45>> I >> I sorry.
27:48>> Good job to the person.
27:50>> Yes.
27:51>> They're now official. Official official.
27:53Yeah.
27:59finance update.
28:02So, we met with um Lisa and I met with Bonnie and we got a lot of material and a lot of information.
28:13Um and we were we decided that we would um meet once a quarter at least, right, to to update everything. and and Melissa and I will just reach out to Bonnie and kind of come here and and meet and get the new materials. But um and then also meet when you're when you're doing the budget just if you any questions things like that which is I think you said December
28:40>> usually usually start December.
28:42>> Um so we'll do that. So maybe before because I think you have to submit it in April from what I remember too or is it March?
28:48>> I don't remember. Yeah, it's somewhere.
28:50It depends.
28:51>> Yeah. So, and then we'll meet again before that to make sure that the budget that's submitted to for town meeting, you know, if there's any questions and we'll bring that forward. But I don't know if you want to hear them and I don't think we need to go over all the numbers, but everything looks like it's very detailed. Uh, and basically, you
29:07know, how how these reports are done is um from where the money comes from, you know, from the town and then from all the other the gifts and and where they go where they go. So, um, but I don't know. It >> was extremely informative. very detailed.
29:22>> Yeah. Um there was something there was something that I wanted to there was something I I pointed out that I wanted to oh yeah a couple of things which we all know uh that I that I took notes from from from bodies from the meeting with body and one of was the biggest budget wo was the HVAC which we all know right that's like the biggest issue right now that's kind of what the thing
29:47has to that has to be resolved um for me with Christmas is that Um, >> yeah.
29:53>> And that's probably the biggest chunk, too.
29:55>> Even if we get even if we get some approval, it's probably going to be October or something by the time we get work done.
30:00>> Right. Right.
30:01>> Everybody's AC is breaking down now.
30:03>> Yep.
30:04>> Yep. Yeah. And I think I mentioned to you prior to the meeting that I worked last Thursday, worked I volunteered last Thursday.
30:13>> Yeah, that was a rough day. Yeah.
30:16>> Very rough day.
30:17>> Some days are okay and some are absolutely nois. It was the first time I'd ever experienced the the wetness on >> the reason I wanted to see I like to look at the maintenance reports from the units. Have they ever done a coil cleaning?
30:32>> We had an issue with the last week that the lobby was like 80° and other part of the building. So >> the coils on the roof had not been cleaned in over 12 years.
30:41>> So they were almost completely blocked.
30:43So there's no air moving through them.
30:45>> That's why you're not getting a result.
30:46That's why they wound up.
30:47>> I do think they did some sort of like maintenance thing maybe two years ago.
30:53>> Um I don't know if they specifically did that, but yeah, it's all on the um the bills. So, I can just go through the old bills and show you all of that.
30:59>> Is there a hose out like here that they use or >> We have a hose that will work.
31:04>> Okay. All right. Yeah.
31:06>> Cuz the thing they went to the credit union, we had no outdoor spot.
31:09>> Oh, yeah. That's >> So when they came back, I rigged up something for the kitchen sink that they could use >> to do the roof.
31:15>> Okay. Okay, >> couple of other things that to just to note from that meeting is that um which was eye opening to me. You might all know this but no funds from the town are used to purchase materials.
31:31>> I I did decades I think I was like I so the the budget that they get from the town none of that budget goes towards purchasing the materials. It's all for other things. So, >> it's mostly staff and then a little bit for maintenance and things like that.
31:47>> And we still have, I believe, right, we have to take from the gifts accounts to make up the maintenance.
31:52>> Yeah.
31:52>> Yeah.
31:53>> Even the fuel, >> especially this year.
31:56>> And then the phone went up. So, that we had to take out of other accounts.
31:59>> And then the other one that I'll turn over to you guys is the water.
32:02>> That's why that was my Yeah.
32:04>> We're spending four to $5,000 a month on water that we've never had to do before.
32:09>> Right. So Bonnie and I, we talked about that that shouldn't be hard to >> and we said we should be adding a line item when you prepare the budget for next year that that should be a line a separate line item in the budget that we need to get from the town.
32:22>> Yep.
32:22>> Because it's required. It's not like this is >> and we we had to say we didn't even know it was going to cost, >> right?
32:29So hopefully we can get that in the >> I got some numbers. I'll give them to you.
32:33>> Yeah. Y anything else? Now, the well, the well, you talk about the well out here. Is that strictly for irrigation?
32:41>> That was going to be strictly irrigation.
32:43>> Strictly for irrigation. That's the old.
32:44>> So, we're still dependent on the current system. Okay. All right.
32:49>> But that bill they had they get is divided between town hall, the high school, the school, both schools here.
32:58>> It's a contract that includes all those buildings. And I can't find out how it's broken down.
33:03>> The town hall. I would think it would just be on this campus over here.
33:06>> It's a service contract to take care of the water.
33:09>> Oh, okay.
33:12>> So, if >> the only way I'd like to fight it is if we put a water meter in here and say that we're only using x number of gallons a week, >> there's no way we're going to be at that kind of money.
33:24>> I think it's they have to do the testing.
33:25>> Yes, the testing.
33:26>> What's that?
33:27>> They have to do the testing for all the things. So I think that's where a majority of the >> cost is from a bottom line because it's required to test >> but still >> but if they're having problems over at the town hall with testing and chloroform and whatever >> they do contract it include the town
33:42hall they do testing there. They do testing at all the other places, >> right?
33:47>> The testing may be different, but the chemicals and whatever they treat the water with, that should be divided up somehow by number of people who use the water.
33:54>> Gallons, right?
33:55>> Yeah.
33:57>> Is there a water meter?
33:59>> No, >> there's no water meter in the library.
34:03>> We just had a well before.
34:04>> So, we don't know which how much is.
34:06>> I would like to get a price on putting one in.
34:09>> Yeah.
34:10>> Did we ever get anything from the roof people?
34:12>> That's a really good idea.
34:13>> No. Nothing.
34:14>> No, I haven't heard anything.
34:15>> No voice for help.
34:16>> No, >> that's it. Anything else you want?
34:21>> No. No. Very informative.
34:26>> It's great having this new committee.
34:29>> Actually, it is. I think.
34:31>> Yeah.
34:31>> Yeah.
34:32>> Having two people focus on that instead of having it disperse. Yeah.
34:38>> Yeah. I love to get down to the nitty gritty.
34:44Terrible.
34:46>> That sounds terrible.
34:49>> Motion to receive and file finance update.
34:53>> Motion second.
34:55>> All in favor?
34:58>> Okay.
35:01Now, >> do you do you have you publish minutes on your meetings or you just keep them?
35:06>> I just I just took notes.
35:08>> Yeah. I I just >> I own here writing notes.
35:12You have to be sorry. I don't I was just curious >> because I don't I want to do the same thing.
35:17>> Yeah.
35:17>> I don't have my committee >> because I figured if we have report at this meeting the minutes are going to >> Yeah.
35:23>> I don't have my committee thing approved yet.
35:26>> It's not written yet.
35:27>> Oh, committee.
35:28>> Oh, you mean committee?
35:31>> Okay.
35:31>> I had most of it done. Then I had a computer crash and it didn't save. So, >> okay.
35:36>> So, are we going to talk about that today?
35:38>> It's on the agenda. We could postpone it till we get all three.
35:43>> Yeah. All right. Okay.
35:44>> Terrific.
35:49>> I promise I have that done next meeting.
35:51>> Okay.
35:56>> New business landscaping proposal.
35:59>> Well, we kind of just went over that one out of order, but the one that we're going to talk about having a new town tear all that out.
36:05>> Yes.
36:07>> All there were nine shrubs in there. All the shrubs got broken by the snow plow by the snow.
36:13>> The trees survived.
36:15>> So what is the picture for the Sunday morning library? Just that's just FYI.
36:21>> Joseph showing where the cars are parked >> and then the weeds weeds >> if you were to do it, we would have to shut off that. You know, nobody could go into that part of the parking lot. So just Yeah. Showing that there are cars there on a Sunday morning even when we're not open.
36:36>> Right.
36:38That's I didn't know if it had something to do with that.
36:40>> That's probably the tennis.
36:42>> Okay.
36:43>> So, we would have if we had chosen to go with that, we would have had to do, you know, shut it off access earlier.
36:50>> So, I think that was why there.
36:53>> Yeah. I had them block it off today cuz people going back there playing pickle ball.
36:57>> They don't care. They drive right around the Yeah. Yeah. Yeah.
37:03You see that?
37:07So, we're going to not talk about the or not consider this at this moment to see if the town will at first.
37:14>> Yes.
37:15>> Yes.
37:15>> Mhm.
37:16>> Got it.
37:17>> Cuz Joseph says that we are going to cut back.
37:21>> Cut back. We just >> He recommended using some sort, you know, using a chemical or something to get rid of them. Yeah.
37:30>> Which I don't really love the idea. He had a few different um options. Um but yeah, I think >> the other chemical the other chemicals are are um vinegar and donso >> doesn't work. I tried it.
37:43>> But he said they probably go back. I might have to do it a few times.
37:46>> Mhm.
37:48>> The best thing that works is Roundup, but we shouldn't be using roundup. So >> are there any plans to do the landscaping in front of the library?
37:59>> Not at this time.
37:59>> Not okay. We have a hard time keeping up with what we got.
38:04>> You mean like on >> like as you walk in as you walk in those little shrubs right in front of building.
38:10>> Right. Right.
38:12>> I'm so tempted to >> I know. Every time I walk by I pick a few really help.
38:20>> But we don't have bots for that.
38:23>> I've had trouble finding someone who will come consistently.
38:26>> Yeah.
38:27>> Oh. So that's basically a garden.
38:32Yeah. Is there a garden?
38:34>> They do have a garden.
38:38>> Is there a garden club in town? I don't know. There is.
38:42>> But they used they used to do stuff here at the garden club.
38:44>> I don't know. That was >> somebody did.
38:48>> Yeah, they do at the uh an they put stuff in at the annex in the pots.
38:51>> They do.
38:53>> At the at the annex.
38:55>> Yeah. If you put it in a pot, it'll be better off. Yeah.
38:58>> Yeah.
39:01>> Worth it.
39:04>> Okay. Review of trustee bylaws. I'd like to postpone it till September.
39:09>> Sure.
39:09>> Okay.
39:10>> When hopefully all six of us will be here.
39:12>> I haven't had to look at it either.
39:17But there the good news is they're not that extensive that I think even going line by line it won't be that that bad.
39:28>> It's not like they're 20 pages long enough.
39:30>> No.
39:32>> I'm sorry. What are you talking about?
39:34>> The bylaws. They're not too too long.
39:36Like I think they're reasonable that >> we could add takeaway change, >> right?
39:43>> Yeah.
39:50Old business. Anything other topics?
39:58>> Motion to adjurnn.
39:59>> Motion to adjurnn.
40:00>> Second.
40:01>> All in favor? All right. H I